SPECIAL TOWN BOARD MEETING
JUNE 23, 2017
Pursuant to due call and notice thereof, the Board of Supervisors, Town of Florence met on the 23rd day of June, 2017 at 1 p.m. with Chairman Tim Bomberg and Supervisor John Holbrook present. Supervisor Shane McLain was excused.
The purpose of this meeting was to open proposals received for paving and also proposals for 3 culvert installations on Patten Lake & North Shore Roads.
Others in attendance were: Chris Steber, Highway Foreman; Rich Wolosyn, Florence County Zoning Administrator; Gary Steber, Town of Commonwealth; Jake Stadler, Northeast Asphalt; Patrick Schlies, Scott Construction.
The following are the proposals received for paving:
Hot Mix Paving – Northeast Asphalt: Bid Item #1 Lake Ellwood Rd (apprx 7,215 feet) –$96,523.90, Bid Item #2 Shouldering Lake Ellwood Rd – $11,257.20, Bid Item #3 N Montgomery Lake Rd (apprx 2,080 feet) – $31,080.40, Bid Item #4 Shouldering N Montgomery Lake Rd – 3,814.80, Bid Item #5 First Crossing Rd (apprx 1.27 miles) – $84,424.00, Bid Item #6 Shouldering First Crossing Rd – $8,565.60
Cold Mix Paving – Scott Construction: Bid Item #1 First Crossing Rd (apprx 1.27 miles) – $84,597.20, Bid Item #2 Shouldering First Crossing Rd – $4,940.60.
The following were the proposals received for the 3 culverts:
Culvert Installation – Bid Item #1 Woods Creek #1 Patten Lake Rd – Butterfield $61,500, Pitlik & Wick $34,000. Bid Item #2 Woods Creek #2 Patten Lake Rd – Butterfield $61,500, Pitlik & Wick $34,000. Bid Item #3 Boat Landing North Shore Rd – Butterfield $4,900, Pitlik & Wick $8,500.
There being no further business it was moved by Holbrook and seconded by Bomberg to adjourn until June 26, 2017, 6:00 p.m. the next regular town board meeting. All in favor, motion carried.
TOWN BOARD MEETING
JUNE 12, 2017
Pursuant to due call and notice thereof, the Board of Supervisors, Town of Florence met on the 12th day of June, 2017 with Chairman Tim Bomberg and Supervisors John Holbrook and Shane McLain present.
On a motion by Holbrook and seconded by McLain the agenda was approved as posted. All in favor, motion carried.
The minutes of the previous meeting, held on May 22, 2017, were approved on a motion by McLain and seconded by Holbrook. All in favor, motion carried.
Jim Whittinghill, Sales Manager of Eagle Waste was in attendance to express their appreciation of being a customer and informed the board of the variety of services they provide. Whittinghill encouraged the board to contact them with any concerns of their service and how they better can serve by improving their efficiency. The question was asked about servicing the orange bins that several residents are using instead of the 60 yard roll cart, as it was heard that Eagle Waste was not servicing them any longer. Whittinghill stated he would inquire and inform the town of what he learns.
Robert Friberg, Florence Utility provided an update on the Safe Drinking Water program stating that there are 3 contractors are working and that the heavy rainfall has created difficult circumstances.
Friberg provided an update on the RDA project stating that again heavy rainfall has eroded properties after restoration as we’re nearing the completion of the project. A punch list of items to be addressed has been created and a final walk thru with contractor, engineer, town and utility of the project will be in the near future with a final pay request being submitted.
On a motion by McLain and seconded by Holbrook an amendment to Ordinance #05-24-2010(2) Minimum Highway Design Standards was approved to replace Base standard of 6” of crushed gravel with 8” minimum of crushed gravel after being compacted. All in favor, motion carried.
Friberg provided an update on the new utility building project and stated that the Commission is to a point of needing to make a decision on the type of structural building of either a design and build or an architectural engineering design with a building contractor. Preliminary estimates are around $2 million, Friberg stated and recommended financing thru General Obligation Bonds, as it is the most cost effective way to finance the project. Friberg stated that the towns’ current general obligation debt, which is being repaid by the Florence Utility, will mature in 2024 and by pushing that debt service out, the bond principle payments remain stable. Friberg is required to apply for a permit from PSC for construction and provide financing information to them. McLain inquired if there would be impact to customers, with Friberg stating there will not be a major impact. Bomberg stated he is not comfortable with approving financing without a definite amount. Friberg stated once a structural design is decided a more precise estimate will be obtained. Much discussion was had as to the town’s allowable legal debt limit which is $15,342,145 the current long term debt applicable to debt margin is $2,150,000 and the concern of making a financial commitment when an amount is not known. The board reiterated that they support the building project and expressed to Friberg to keep the board informed. Friberg stated that he welcomes comments and suggestions from the board.
On a motion by McLain and seconded by Holbrook it was approved for the town to commit to financing the utility building project thru general obligation bonds. All in favor, motion carried.
JUNE 12, 2017 CONTINUED………………………………………………….
Discussion was had to temporarily holding one town board meeting a month with Bomberg stating that in 2011 an increase to town board salaries was approved contingent that the board meet twice a month. Bomberg stated that if a decision was made to only meet once a month, salaries would require to be adjusted back to the 2010 salary. The board agreed to continue to hold two town board meetings a month.
Clerk/Treasurer, Shelly VanPembrook submitted all May bank reconciliation reports and timber cut notices for board review.
Fire Department bills totaling $1,745.09 were approved for payment on a motion by Holbrook and seconded by McLain. All in favor, motion carried.
Monthly town bills totaling $57,536.06 and automatic withdrawals in the amount of $3,003.92 were approved on a motion by Holbrook and seconded by McLain . All in favor, motion carried.
Operator licenses for Jean Moore, Lydia Knepper and Eugene Hanson were approved on a motion by McLain and seconded by Holbrook. All in favor, motion carried.
VanPembrook reported that Handy Andy was not able to promise calcium chloride prior to the 4th of July on Patten Lake area roads. VanPembrook informed the board that the Chamber will be holding Music in the Park twice on month on Wednesday from 4:30 to 6:30 during June, July & August.
Bomberg informed the board of again a safety concern from Wendy Gehlhoff, EDC Director asking for discussions and consideration to change the intersection of In-Comm Drive and Olive/Montgomery Lake Road to either a 4 way stop or to remove a few rows of pines. Bomberg informed the board that the Sherriff’s Department is concerned and will observe the intersection and will inform the board of their recommendation.
Friberg informed the board that Mike Peters, WPPI representative will be here July 11th, 2017 at 3:00 p.m. to review and explain WPPI’s organization and encouraged the Town Board to attend this joint meeting with the Commission.
VanPembrook submitted 2016 Year End Financial reports to the board and the board reviewed a preliminary building site plan of the Florence Middle/High School which was submitted by Rich Wolosyn, Zoning Administrator which drew attention to Norway Street and the building being 2’ from ROW, which the board did not express any concerns about.
Under board concerns two properties were identified for the Clerk to send Nuisance Notices.
Both Bomberg and Friberg commended town and utility employees for a great job with the recent thunderstorm the night before with power outages, washouts and downed tree cleanup.
There being no further business it was moved by Holbrook and seconded by McLain to adjourn until June 26th, 2017, at 6:00 p.m. at the community center. All in favor, motion carried.